Microsoft SharePoint

Team Collaboration

Teamwork and collaboration play a crucial role in a successful and innovative business and SharePoint promotes team collaboration, engagement, and cooperation.

Sync files easily. Store your files and documents in one repository and sync them through different options.

Version control. All documents uploaded into SharePoint automatically get version controlled.

Co-authoring. Allow your employees to edit the same document at the same time through co-authoring. No need to wait for colleagues to close a file so you can work on your part, saving time and improving the turnaround time for completed documents.

Accessible Anytime, Anywhere

Mobility is a requirement to empower an innovative and flexible workplace.

Work from anywhere. Work from any location, from any device. Open or edit your files in a browser or the full Microsoft Office client through its mobile apps.

Share documents securely. Work and collaborate with practically anyone by sharing links from your SharePoint DMS. You can control the permission setting to either read-only or edit permissions. By doing this, you can ensure that there will be no more duplication of files from attaching it via email.

Seamless integration. It seamlessly integrates with all applications in Microsoft Office for saving, retrieving and sharing files.

Built-in Security

All tools intended for collaboration must strike a balance between productivity and security. Most DMS will house sensitive or confidential corporate documents, so there’s a need to ensure and guarantee protection for this sensitive data.
SharePoint already has built-in security features that you can simply turn on from an administrator’s dashboard in Office 365.

Data Loss Prevention. Protect against sharing of content that contains Personal Identifiable Information such as bank account numbers etc. DLP prevents these PII from being sent or shared accidentally.

Set retention policies. Contracts and other legal or compliance documents can be set as records to ensure document integrity and protection, with retention policies set for ‘X’ number of years.

Powerful Search Capability

SharePoint has a powerful search engine that assists with finding document content across and within document libraries. You no longer have to spend large amounts of time looking for a file.

Metadata for data organisation. Your documents can be labeled with metadata specific to your teams, projects or functions such as Document Type, Department, Function etc. This aids in reducing the number of file locations and assists with quickly sorting and filtering to find the right file quickly.

Disposition policies. Documents can be given lifecycles or disposition policies such as archive, reuse or delete, reducing the number of active files subsequently simplifying finding and managing content.

Meet Your Business’ Needs

SharePoint is a flexible solution that provides you with different options based on your unique business needs.

Integrate easily with other apps. Maximise your investment on some of your existing apps by having SharePoint connected and integrated with other solutions. Even non-Microsoft applications such as Salesforce, SAP or Quickbooks, can be integrated to give you the best experience and utilisation of SharePoint.

Organisations in many industries, will strive for further efficiencies. Having a tool such as SharePoint DMS makes all the difference. The tool’s collaboration features deliver undeniable benefits for any organisation that translates to improved productivity and cost savings.

Regardless of industry, all organisations strive for increased productivity and having a tool in place like Microsoft SharePoint can make all of the difference.

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